Terms and Conditions
The Samuel Pepys Club is committed to protecting your privacy when using our online services and will process any personal data in accordance with the current Data Protection Legislation. In this policy we explain how and why we collect your information, what we do with it and what controls you have over our use of it.
Your acceptance of these Privacy Statement terms
Why do we collect data?
The Samuel Pepys Club collects and processes information about you in order to;
(i) identify your device, browser and operating system to enhance your web experience with us;
(ii) improve our website;
(iii) make available information relating to the club
(iv) collect personal data to assist with an application to become a member of the club
(v) provide a list of the names and contact details of the members of the club
What data do we collect and how do we use it
You may be asked for information about yourself, such as your name, e-mail address, postal address and telephone number when you attempt to contact us. You are under no obligation to provide this information, but if you don’t then we may not be able to processs your application for membership.
The information collected in an application form is sent via email to the secretary of the club and is then deleted from the website.
Photographs of members attending club events may sometimes be posted on the website.
The club secretary holds the contact information for club members in a password protected computer file and in a contact list in the club’s email system. This information is only available to the club secretary and the club’s webmaster. Periodically a full list of members in printed form is mailed to each member of the club.
Log Files/IP Addresses
When you visit our website, we automatically log your IP address (the unique address which identifies your computer, or mobile device, on the internet) which is automatically recognised by our web server. We use IP addresses to help us administer our websites and to collect broad demographic information. Non-personal information about you is used to collect such information as the type of internet browsers used, the site from which you linked to our websites or the type of device you are using to access our website. You cannot be identified from this information and it is only used to assist us in providing an effective service on our websites as stated in “why do we collect data”.
How long do we store your data?
We will keep the information and data relating to your use of the website only for as long as we consider it necessary in relation to the reasons we set out in “why do we collect data and “what data do we collect and how do we use it.”
Where is the information stored?
Information which you submit via our website is stored on a computer located in the European Economic Area (This is necessary in order to process the information and to send you any information you have requested). In addition, if you use our Services while you are outside the EEA, your information may be transferred outside the EEA in order to provide you with those Services.
The Samuel Pepys Club places a great importance on the security of all information associated with our users. We have security measures in place to protect against the loss, misuse and alteration of any user data under our control.
For example, our security and privacy policies are periodically reviewed and enhanced as necessary and only authorised personnel have access to members’ information. While we cannot ensure or guarantee that loss, misuse or alteration of data will not occur, we use our best efforts to prevent this.
Information about Services
If you are a member of the Samuel Pepys Club we may send you details of activities which we think may be of interest to you. If at any time you do not wish to receive these details, please e-mail firstname.lastname@example.org.